You can use FreedomFiler blank color-coded labels to easily set up a dedicated business system. The dedicated small business edition templates can be downloaded after placing a special order with FreedomFiler via telephone. MSWord and Mac Pages templates are available.

You can use the same FreedomFiler strategy for organizing dedicated business files. Here is a brief outline included below:

EVEN/ODD Annual Transactions For Receipts/Bills Etc. (Light-Blue)

Choose...

A. Monthly
B. A-Z By Vendor
C. Tax Categories
D. Account Type (e.g. banking, credit card, utilities)

TAX ARCHIVE 10 years: dark-blue YEAR 0-9*

PERMANENT (Red)
Property (owned by business), Business History, Press Releases/Publications, Articles of Incorporation Etc...

REMOVE/REPLACE (Orange)
Policies/Agreements/Contract/Licenses/Admin (continually updated or renewable files)*

RESOURCE (Purple)
Literature/Notes/Articles/Brochures (e.g. industry information/development ideas and notes/potential services or partnerships/competition)

See also:

How do I purchase the dedicated business edition?
Do I need a separate filing system for my home business?
Which Tax labels do I need for my home business?

*NOTE: While FreedomFiler® provides a method of automatic purging which eliminates the need to review files, you must ultimately decide which documents are kept two years, ten years, or indefinitely. FreedomFiler® is not liable under any circumstances for claims of loss or damage arising from suggested document retention guidelines. Consult a professional advisor to determine your specific document retention needs and adapt your system accordingly.

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